Pest Control
It is a mandatory requirement all entrants to the Food Production Unit understand and abide by all of FERA LTD Policies & Procedures.
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Document Reference Number | 1.9 |
Document Sub-Sections |
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Issue Number | 1.0 |
Issue Date: | 05/01/2024 |
Last Reviewed Date | 05/01/2024 |
Reviewed by | Board of Directors |
Next Review Date | Annualised 05/01/2025 (Earlier if any significant changes made or required). |
Responsible Officer(s) | Board of Directors |
Distribution |
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Storage | Stored on the intranet. |
Document Control | Uncontrolled Copy Unless Printed on Yellow Signed Paper or accessed on intranet. |
Amendments with date of amendment. | Nil |
Document Notes | Nil |
Intranet Link | |
Authorised by | Adeel Iqbal |
1.9.1a PEST CONTROL MEASURES AND SITE DESIGN TO MITIGATE RISK OF PESTS
FERA contracts the services of a competent pest control organisation for the regular inspection and treatment of premises to deter and eradicate infestation. Where the services of a pest control contractor are employed, the service contract shall be clearly defined and reflect the activities of the site. The site is designed in a way to minimise risk of pests.
1.9.1b PEST CONTROL TRAINING, SAFETY CULTURE AND DOCUMENTING PEST CONCERNS OR SIGHTINGS
We ensure staff members are trained in the importance of pest control to maintain the safety of the food chain. Staff records are kept in staff portfolios. We encourage staff to actively feedback on their own feedback relating to maximising pest control measures. We also have an accessible form for members to document any pest concerns or pest sightings which are acted upon by the Board in an expedited and timely manner.
The assessment for pest activity also forms part of the routine housekeeping opening checks.
Pest Concern or Sighting Form | |
Housekeeping Checks for Pests |
1.9.2a COMPETENT PEST CONTROL OPERATOR APPOINTMENT WITH FREQUENCY OF VISITS SPECIFIED AND REVIEWS OF PEST CONTROL MEASURES
The services of a competent and certified pest control operator is contracted for the regular inspection and if required, treatment, at the premises.
With expert advice from our pest control operator, a visit every 6 weeks occurs and the frequency can be increased if there is requirement or pest activity noted. This frequency of visits is otherwise reviewed annually.
Frequency of Visits from Pest Control Contractor | Review by | Date of Review | Next Review Date |
6 Weekly (Earlier if required or Pest Activity Noted) | Board of Directors and Pest Control Contractor | 15th January 2024 | Annualised |
Review of Pest Control Measures and Bait Plans | Review by | Date of Review | Next Review Date |
Annualised | Board of Directors and Pest Control Contractor | 20th January 2024 | Annualised |
1.9.2b PEST CONTRACTOR CERTIFICATIONS INCLUDING BPCA AND NPTA MEMBERSHIP
Pest Control Contractor  | Quick Pest Control 28 Queen Street, London, England, EC4R 1BB Tel: 0208 227 0103 |
Pest Control Contractor Certificates & Accreditations |  Certifications: REQUIRE ANNUAL REVIEW. Last Review Jan 2024 |
About our Pest Control Contractor | Quick Pest Control Ltd provides pest control services across London for professional clients and homeowners. Our fully qualified, experienced pest control technicians deal with pest infestations including ants, bedbugs, mice, rats, squirrels, wasps, pigeons - and lots more. This contractor provides qualified technicians who will carry out regular site visits for the purposes of inspection and to advice on preventative measures. This takes into account all manner of pests including insects, ants, mice, rats, squirrels, wasps, pigeons, fruit flies and others. If advised, we carry out their measures assiduously, document this and ensure timely reviews always conscious of maintaining the safety of the food chain. |
Types of Pests being Monitored |
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Pest Control Policy | In line with our HACCP analysis we understand the importance of ensuring control of hazards including pests and The Date Company London ensures that a contract is in place to manage the control of potential pests to ensure the safety of the production site, staff and consumers. FERA takes seriously its obligation to take all preventative measures to prevent risk of pests, infestations in all food storage, production and distribution areas. The whole site will have excellent standards of pest control including the perimeter areas. Pests are noted to be offensive but more importantly they represent a food safety hazard, can contaminate food and represent a health hazard. Covid-19: Any special considerations, as advised by our specialist contractors, that are required to be undertaken with respect to the covid-19 pandemic will be carried out immediately. This may include more protective measures to ensure safety of our product and staff members. Although there is no known associated with pests prevalent in the UK or abroad we will monitor the situation very carefully and regularly. |
In House Staff Pest Control Training | Minimum level of Pest Control training for all staff handling food is available here: http://www.bpca.org.uk/training.html |
The location of all pest control measures are identified on a plan of the site and reviewed at least annually.  | |
Pest Control Training | 6 Weekly (Earlier if required or Pest Activity Noted) |
Bait Plan and Bait Information | Baits and other materials such as insecticide sprays or fumigants shall be applied and used safely. Documentation on their safe use shall be held on site. Bait Type Bait used is non-toxic.
Bait Placement Plan A documented bait placement plan is available and reviewed at least annually or whenever there is any significant change in the structure or use of our premises. Bait Plan Renewal Latest Renewal Date: December 2023 Renewed By: Board of Directors Next Renewal Date: Annualised |
Bait Materials Sheets and Certification | |
Pest Trend Monitoring and Thresholds | The threshold for pests will always be ZERO. Any incidents of pests will be treated with utmost seriousness and will likely result in immediate closure of production until rectification measures are carried out. The overall accountability in ensuing that the entire site is free of pests will rest with the Safety Officer and Directors. We will monitor all trends in each inspection as well as our own vigilance to ensure pest control is a priority. |
Pest Contractor Schedule of Visits | Unannounced site visits are permitted. Usually frequency of visits is every 3 months, unless there is pest activity noted where the frequecy is increased as per the recommendations of the Pest Controller |
1.9.4a REGULAR INSPECTION REPORTS,& TREND ANALYSES IN PEST CONTROL
Results of pest control inspections are assessed and analysed for trends annually. Where trends are identified, corrective action(s) are taken to eliminate further risk to product safety.
Inspection Date | Outcome / Trends | Pest Control Report(s) | Corrective Actions / Treatment / Recommendations & Date | Outomce / Resolution of Issue Details |
January 2023 | Nil signs of pest activity | NA | Continue best practices | |
March 2023 | Nil signs of pest activity | NA | Continue best practices | |
May 2023 | Nil signs of pest activity | NA | Continue best practices | |
October 2023 | Nil signs of pest activity | NA | Continue best practices | |
November 2023 | Nil signs of pest activity | NA | Continue best practices | |
December 2023 | Nil signs of pest activity | NA | Continue best practices | |
January 2024 | Nil signs of pest activity | NA | Continue best practices | |
1.9.4b INSECTOCUTOR RECORDS, ACTIVITY AND CORRECTIVE ACTIONS
Ensure EFK / Insectocutors inspected on a weekly basis, record activity below
Ensure EFK / Insectocutor bulbs changed at least Annually (Directors Responsible)
Last insectocutor bulb change | December 2023 |
Inspection Logs | ||
Date | Activity | Comments and Corrective Actions |
20th November 2023 | 7 fruit flies | Indication of poor hygiene and/or inadequate proofing. Check cleaning schedules of drains (& possible drain damage), in the area, any standing water issue. Check proofing and ensure doors closed. |
23 January 2024 | 2 flies | Keep doors closed, keep all food covered. |
29 February 2024 | 3 fruit flies | Keep doors closed, keep all food covered. |
1.9.4c PROCEDURE FOR CORRECTIVE ACTIONS FOR PEST ACTIVITY
If any suspicion of pest activity arises corrective actions are taken immediately.
Problem | Corrective Action |
Uncovered food | Only supervised food being used at the time will be left uncovered and will be monitored by the safety officer who will be on site at all times of production. All other food to be covered and stored in pest proof containers |
Spillages | Spillages promptly cleaned by cleaning team with approval chemicals. No chemicals used near food production areas until food appropriately covered |
Waste | Waste disposal according to policy |
Building structure | Building maintained to a high standard and regularly checked including metal, wood, plasterwork. No damaged surfaces acceptable. |
Fruit flies | EFK to be present in each food production area and regularly inspected. |
Access to food storage areas | Doors to food storage areas to be kept closed at all times other than for retrieval or storage and kept open for minimum amount of time required |
Visitors | No pets allowed. Guide dogs to be allowed to perimeter areas but not inside production facility. |
Houseflies | Are potential vectors for gastrointestinal and respiratory diseases and will feed on food. Satisfactory hygiene required to prevent access to food. Entry prevented by fly screens and self-closing door equipment |
Cockroaches | Vectors of disease. Control measures taken as per expert advice from pest control contractor. |
Wasps | Ensure waste/rubbish areas controlled. Measures per pest control contractor |
Ants | Black ants are known to prefer sweet foods. Ensure inspection for ants or ants nests and follow control measures as per pest control contractor |
Mice and rats | Ensure regular following of advice from local authority about possible infestations. All food kept in rodent proof containers Preventative and control measures as per pest control contractor |
Birds | Preventative measures, roof inspections. Seek advice from RSBP if required and follow advice from pest control contractor |
Squirrels, foxes | Per pest control contractor |
1.9.6a BAITS AND OTHER MATERIALS SUCH AS INSECTICIDE SPRAYS OR FUMIGANTS WILL ONLY BE APPLIED ACCORDING TO THEIR DOCUMENTED SAFE USAGE.
We keep onsite safety data sheets including COSHH data for non-toxic baits and any other agents such as toxic pesticides if used.
Pest Control Active Monitoring
Pest Sighting Form
In the event of witnessing / noticing any pests / evidence of pests please inform your duty manager to instigate Corrective Actions and complete the Pest Sighting Form