Section 1.1
Training Procedures

A training procedure is in place to provide evidence that all staff can competently carry out their specific job function. Records are maintained and reviewed.

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DOCUMENT NAME	1.1 Training and Supervision: Policies & Procedures
Document Reference Number	1.1
Document Sub-Sections	1.1.1a Pre-Employment Forms & Induction Checklist 1.1.1b Training Procedure Including Rules For Personal Hygiene, Health Screening & Professional Development 1.1.1c Staff Training Records, Evidenced Competence And Portfolio Matrix 1.1.2a Housekeeping Checks To Ensure Staff Are Competent To Perform The Allocated And Assigned Tasks 1.1.2b Temporary Personnel 1.1.4 Supervision Requirements And Records
Issue Number	1.0
Issue Date:	05/01/2024
Last Reviewed Date	05/01/2024
Reviewed by	Board of Directors
Next Review Date	Annualised 05/01/2025 (Earlier if any significant changes made or required).
Responsible Officer(s)	Board of Directors
Distribution	Accessible and distributed to all staff Accessible via FERA intranet or available upon request.
Storage	Stored on the intranet.
Document Control	Uncontrolled Copy Unless Printed on Yellow Signed Paper or accessed on intranet.
Amendments with date of amendment.	Nil
Document Notes	Nil
Intranet Link	1.1 Map (Training & Supervision) \| INTRANET I Fera
Authorised by	Adeel Iqbal

1.1 TRAINING AND SUPERVISION: POLICIES & PROCEDURES

FERA has a documented training procedure and regularly reviews training quality to ensure training is relevant, appropriate, effective and provides evidence of competency.

All staff, including temporary personnel, are trained and supervised commensurate with their activity prior to starting work.

1.1.1a PRE-EMPLOYMENT FORMS & INDUCTION CHECKLIST

The following forms are completed as part of the induction process.

	STATUS
New Starter Form
Pre-Employment Medical Screen & Health Declaration Form
Contract Type
Non Disclosure Form
Return to work following illness form FERA Sickness Policy	1.2.7(i) Health Form / Return to work \| INTRANET I Fera
Training Matrix Activation and Personalisation	Ensure staff member is added to the training matrix, all courses completed are green, not required are grey and incomplete training are shown as red.

Full name as per Government ID Document	First, Middle & Surname
Photograph	Headshot with Clear Background
Position	State Role
Contract Type	Permenant I Temporary I Zero Hours
Start Date	Start Day at FERA

1.1.1b TRAINING PROCEDURE INCLUDING RULES FOR PERSONAL HYGIENE, HEALTH SCREENING & PROFESSIONAL DEVELOPMENT & REFRESHER TRAINING SCHEDULES

All staff and visitors are provided with a training program commensurate to their activity.

An individualised tailored learning and training program is then jointly set up with the candidate with some mandatory components, recommended components and desired components.

These are designated as incomplete, complete, not yet required or not applicable on the member's portfolio.

These include training in the following domains with the refresher intervals.

Green - All Tiers

Orange - All Food Handlers

Red - Management Tier

Training	Refresher Duration	Provider	Applicable To
Induction & Intranet Training	Renew Date: 2 years	FERA Internal	All Food Handing Staff Permanent Food Staff Temporary Food Staff Managers / Directors
Personal Hygiene Training and Personal Protective Equipment	Renew Date: 2 years	FERA Internal	All Tiers All Food Handing Staff (Permanent & Temporary) Managers / Directors
Food Allergen Management	Renew Date: 2 years	FERA Internal & External Accredited Companies	All Tiers All Food Handing Staff (Permanent & Temporary) Managers / Directors
Pest Awareness & Control	Renew Date: 2 years	FERA Internal	All Tiers All Food Handing Staff (Permanent & Temporary) Managers / Directors
Fire Safety Training	Renew Date: 3 years	FERA Internal or External Accredited Companies	All Tiers All Food Handing Staff (Permanent & Temporary) Managers / Directors
Cleaning in Food Premises	Renew Date: 2 years	FERA Internal	All Food Handing Staff Permanent Food Staff Temporary Food Staff Managers / Directors
Waste Control Training	Renew Date: 3 years	FERA Internal	All Food Handing Staff Permanent Food Staff Temporary Food Staff Managers / Directors
Food Traceability Training	Renew Date: 1 year	FERA Internal or External Accredited Companies	All Food Handing Staff Permanent Food Staff Temporary Food Staff Managers / Directors
Product Specifications Awareness	Renew Date: 2 years	FERA Internal	All Food Handing Staff Permanent Food Staff Temporary Food Staff Managers / Directors
Food Labelling Regulations	Renew Date: 2 years	FERA Internal or External Accredited Companies	All Food Handing Staff Permanent Food Staff Temporary Food Staff Managers / Directors
Good Manufacturing Practice	Renew Date: 2 years	FERA Internal or External Accredited Companies	All Food Handing Staff Permanent Food Staff Temporary Food Staff Managers / Directors
Equipment Training	Renew Date: 2 years	FERA Internal	All Food Handing Staff Permanent Food Staff Temporary Food Staff Managers / Directors
Food Safety Certification (Minimum Level 2)	Renew Date: 2 years	External Accredited Companies	All Food Handing Staff Permanent Food Staff Temporary Food Staff Managers / Directors
Continued Professional Development	Ongoing	External	All Food Handing Staff Permanent Food Staff Temporary Food Staff Managers / Directors
Chocolate Machine Training	Renew Date: 2 years	FERA Internal	All Chocolate Handing Staff Permanent Food Staff Managers / Directors
Control of Stock, Raw Materials & Supplier Approval	Renew Date: 3 years	FERA Internal	Managers / Directors
Managing Complaints & Non Conformances	Renew Date: 2 years	FERA Internal	Managers / Directors
Appraisals	Every Year	FERA Internal	Managers / Directors
UKAS Lab Testing Training	Renew Date: 3 years	FERA Internal	Managers / Directors
HACCP Training	Renew Date: 3 years	External Accredited Companies	Managers / Directors
TACCP / VACCP Training	Renew Date: 3 years	External Accredited Companies	Managers / Directors
Auditing & Document Control Training	Renew Date: 2 years	FERA Internal	Managers / Directors
GDPR & Legal Compliance Training	Renew Date: 2 years	FERA Internal	Managers / Directors

1.1.1c STAFF TRAINING RECORDS, EVIDENCED COMPETENCE AND PORTFOLIO MATRIX

To view up to date staff training records and portfolios please click here

Green - Compliant / Completed

Grey - Not Required

Red - Incomplete / Non-Compliant

Training	Adeel Iqbal (Refresher Due Date)	Farakh Iqbal (Refresher Due Date)
Induction & Intranet Training	(Jan 2026)	(Jan 2026)
Personal Hygiene Training and Personal Protective Equipment	(Jan 2026)	(Jan 2026)
Food Allergen Management	(Jan 2026)	(Jan 2026)
Pest Awareness & Control	(Jan 2026)	(Jan 2026)
Fire Safety Training	(Jan 2027)	(Jan 2027)
Cleaning in Food Premises	(Jan 2026)	(Jan 2026)
Waste Control Training	(Jan 2027)	(Jan 2027)
Food Traceability Training	(Jan 2025)	(Jan 2025)
Product Specifications Awareness	(Jan 2026)	(Jan 2026)
Food Labelling Regulations	(Jan 2026)	(Jan 2026)
Good Manufacturing Practice	(Jan 2026)	(Jan 2026)
Equipment Training	(Jan 2026)	(Jan 2026)
Food Safety Certification (Minimum Level 2)	(Feb 2027)	(Feb 2027)
Continued Professional Development	(Jan 2026)	(Jan 2026)
Chocolate Machine Training	(Jan 2026)	(Jan 2026)
Control of Stock, Raw Materials & Supplier Approval	(Jan 2027)	(Jan 2027)
Managing Complaints & Non Conformances	(Jan 2026)	(Jan 2026)
Appraisals	(Jan 2026)	(Jan 2026)
UKAS Lab Testing Training	(Jan 2027)	(Jan 2027)
HACCP Training	(Feb 2027)	(Feb 2027)
TACCP / VACCP Training	(Feb 2027)	(Feb 2027)
Auditing & Document Control Training	(Jan 2026)	(Jan 2026)
GDPR & Legal Compliance Training	(Jan 2026)	(Jan 2026)

1.1.2a HOUSEKEEPING CHECKS TO ENSURE STAFF ARE COMPETENT TO PERFORM THE ALLOCATED AND ASSIGNED TASKS

As part of the opening checks the duty manager is responsible in ensuring the staff, whether permanent or temporary, are trained commensurate with their activity prior to starting work.

View housekeeping checks relating to ensuring activities are commensurate to training.

1.3.1a Opening and Closing Checks | INTRANET I Fera

1.1.2b TEMPORARY PERSONNEL

Temporary personnel are trained commensurate with their activity prior to starting work. Records are kept and stored on the company intranet.

1.1.4 SUPERVISION REQUIREMENTS AND RECORDS

All personnel are either adequately trained or adequately supervised throughout the working period.

All Production sheets must record the name of the supervisor, in some cases this may the same as the Production personel. The supervisor must ensure all members are adequately trained.

View production sheets relating to ensuring activities are commensurate to training.

3.3.3(i): Production Sheets Overview | INTRANET I Fera

Section 1.1 Training Procedures

Section 1.1
Training Procedures