Sample Staff Portfolio
POSITION / ROLE
Position
START DATE
1 December 2023
CONTRACT TYPE
Permanant Employment Contract
PRE-EMPLOYMENT FORMS & CHECKLIST
KEY | COLOUR |
Completed / Compliant | COMPLETE |
Not (yet) Required | NOT YET REQUIRED |
Incomplete / Additional Evidence Required | INCOMPLETE |
STATUS | |
New Starter Form | |
Pre-Employment Medical Screen | |
Ilness Policy & Return to Work Procedure | |
Contract Type | |
Non Disclosure Form |
INDUCTION & INTRANET TRAINING
STATUS | |
COMPLIANCE | INCOMPLETE |
APPLICABLE TO | All staff involved in the running of the company including food and non-food operatives. |
TIMEFRAME | Within 1 month of starting |
RESPONSIBLE OFFICER | Board of Directors |
TRAINING LINK |  |
COMPLETION DATE & RENEWAL DATE | Every 2 Years |
EVIDENCE / VERIFICATION |
PERSONAL HYGIENE TRAINING
STATUS | |
COMPLIANCE | INCOMPLETE |
APPLICABLE TO | All staff and visitors entering the Food Production Facility |
TIMEFRAME | Required prior to entering Food Production Area |
RESPONSIBLE OFFICER | Duty Manager |
TRAINING LINK | |
COMPLETION DATE & RENEWAL DATE | Each visit to Food Production Area Training Reviewed Every 2 Years |
EVIDENCE / VERIFICATION |
FOOD ALLERGEN MANAGEMENT
STATUS | |
COMPLIANCE | INCOMPLETE |
APPLICABLE TO | All staff and visitors entering the Food Production Facility |
TIMEFRAME | Required prior to entering Food Production Area |
RESPONSIBLE OFFICER | Duty Manager |
TRAINING LINK |  |
REVIEW DATE | Every 2 Years (Monitor for changes in industry practice) |
EVIDENCE / VERIFICATION |
CLEANING IN FOOD PREMISES
STATUS | |
COMPLIANCE | INCOMPLETE |
APPLICABLE TO | All staff entering the Food Production Facility |
TIMEFRAME | Required prior to starting work in Food Production Area |
RESPONSIBLE OFFICER | Duty Manager |
TRAINING LINK | |
COMPLETION DATE & RENEWAL DATE | Every 2 Years |
EVIDENCE / VERIFICATION |
PEST AWARENESS & CONTROL
STATUS | |
COMPLIANCE | NOT REQUIRED YET |
APPLICABLE TO | All staff entering the Food Production Facility or managing the Warehouse facility |
TIMEFRAME | Within 2 months of starting |
RESPONSIBLE OFFICER | Duty Manager |
TRAINING LINK | |
COMPLETION DATE & RENEWAL DATE | Every 2 years |
EVIDENCE / VERIFICATION |
WASTE CONTROL TRAINING
STATUS | |
COMPLIANCE | NOT REQUIRED YET |
APPLICABLE TO | All staff involved in Food Production |
TIMEFRAME | Within 3 months of starting Food Production |
RESPONSIBLE OFFICER | Duty Manager |
TRAINING LINK | |
COMPLETION DATE & RENEWAL DATE | 3 Yearly |
EVIDENCE / VERIFICATION |
PRODUCT SPECIFICATIONS AWARENESS
STATUS | |
COMPLIANCE | NOT REQUIRED YET |
APPLICABLE TO | All staff involved in supervising food production including lone worker food operartives |
TIMEFRAME | Upon starting Food Production Supervision |
RESPONSIBLE OFFICER | Duty Manager |
TRAINING LINK | |
COMPLETION DATE & RENEWAL DATE | Every 2 Years |
EVIDENCE / VERIFICATION |
FOOD LABELLING, PRODUCT WEIGHTS & REGULATIONS TRAINING
STATUS | |
COMPLIANCE | INCOMPLETE |
APPLICABLE TO | All staff involved in food production |
TIMEFRAME | Required prior to starting work in Food Production Area |
RESPONSIBLE OFFICER | Duty Manager |
TRAINING LINK | |
COMPLETION DATE & RENEWAL DATE | Every 2 Years |
EVIDENCE / VERIFICATION |
FOOD TRACEABILITY TRAINING
STATUS | |
COMPLIANCE | NOT REQUIRED YET |
APPLICABLE TO | All staff involved in food production |
TIMEFRAME | Required prior to starting work in Food Production Area |
RESPONSIBLE OFFICER | Duty Manager |
TRAINING LINK | |
COMPLETION DATE & RENEWAL DATE | Annualised |
EVIDENCE / VERIFICATION |
EQUIPMENT TRAINING
Utensils, Weighing scales, Calibration Weights, Chocolate Melting and Tempering Bowl, FBM Proxima Chocolate Machine and Enrober, Tables and Work Surfaces, Chocolate Fridge, Shrink Wrap Machinary, Air Purifier, EFK machines, etc
STATUS | |
COMPLIANCE | INCOMPLETE |
APPLICABLE TO | All staff involved in Food Production |
TIMEFRAME | Required prior to starting work in Food Production Area |
RESPONSIBLE OFFICER | Duty Manager |
TRAINING LINK | |
COMPLETION DATE & RENEWAL DATE | 2 Yearly |
EVIDENCE / VERIFICATION |
FIRE SAFETY TRAINING
STATUS | |
COMPLIANCE | NOT YET REQUIRED |
APPLICABLE TO | All staff members |
TIMEFRAME | Within 6 months of starting |
RESPONSIBLE OFFICER | Board of Directors |
TRAINING LINK | |
COMPLETION DATE & RENEWAL DATE | 3 yearly |
EVIDENCE / VERIFICATION |
CONTROL OF STOCK, RAW MATERIALS, GOODS IN AND OUT PROCEDURES & SUPPLIER APPROVAL
STATUS | |
COMPLIANCE | NOT YET REQUIRED |
APPLICABLE TO | Food Production Management Tier |
TIMEFRAME | Within 1 month of taking a managament position. |
RESPONSIBLE OFFICER | Duty Manager |
TRAINING LINK | |
COMPLETION DATE & RENEWAL DATE | 2 Yearly |
EVIDENCE / VERIFICATION |
FOOD SAFETY CERTIFICATION
STATUS | |
COMPLIANCE | INCOMPLETE |
APPLICABLE TO | All staff involved in food production to have minimum Level 2 Food Safety certification. Senior personell to have Level 3. |
TIMEFRAME | Within 2 months of starting |
RESPONSIBLE OFFICER | Duty Manager |
TRAINING LINK | |
COMPLETION DATE & RENEWAL DATE | 3 Yearly, |
EVIDENCE / VERIFICATION |
CHOCOLATE MACHINERY TRAINING
STATUS | |
COMPLIANCE | NOT YET REQUIRED |
APPLICABLE TO | Food production staff involved in chocolate work |
TIMEFRAME | Prior to starting chocolate related food production |
RESPONSIBLE OFFICER | Duty Manager |
TRAINING LINK | |
COMPLETION DATE & RENEWAL DATE | Every 2 Years or at each iteration of chocolate machinery |
EVIDENCE / VERIFICATION |
HACCP TRAINING
Hazard Analysis and Critical Control Point
STATUS | |
COMPLIANCE | NOT YET REQUIRED |
APPLICABLE TO | HACCP Team, Senior Management Tier |
TIMEFRAME | Within 6 months of Managerial Role. |
RESPONSIBLE OFFICER | Board of Directors |
TRAINING LINK | |
COMPLETION DATE & RENEWAL DATE | 3 Yearly |
EVIDENCE / VERIFICATION |
TACCP / VACCP TRAINING
TACCP – Threat Assessment and Critical Control Points
VACCP – Vulnerability Assessment and Critical Control Points
STATUS | |
COMPLIANCE | NOT YET REQUIRED |
APPLICABLE TO | Senior Management Tier |
TIMEFRAME | Within 12 months of Managerial Role |
RESPONSIBLE OFFICER | Board of Directors |
TRAINING LINK | |
COMPLETION DATE & RENEWAL DATE | 3 Yearly |
EVIDENCE / VERIFICATION |
UKAS LAB TESTING TRAINING
(United Kingdom Accreditation Service)
Water, shelf life, nutritional data, microbiological, cleaning verification, product testing, label checking
STATUS | |
COMPLIANCE | NOT YET REQUIRED |
APPLICABLE TO | Managment Tier |
TIMEFRAME | Within 3 months of starting Managerial Role |
RESPONSIBLE OFFICER | Board of Directors |
TRAINING LINK | |
COMPLETION DATE & RENEWAL DATE | 3 yearly |
EVIDENCE / VERIFICATION |
GDPR & LEGAL COMPLIANCE TRAINING
General Data Protection Regulation
STATUS | |
COMPLIANCE | NOT YET REQUIRED |
APPLICABLE TO | Senior Management Tier |
TIMEFRAME | Prior to starting Senior Managerial Role |
RESPONSIBLE OFFICER | Board of Directors |
TRAINING LINK | |
COMPLETION DATE & RENEWAL DATE | Every 2 Years |
EVIDENCE / VERIFICATION |
MANAGING COMPLAINTS AND NON-CONFORMANCES
STATUS | |
COMPLIANCE | NOT YET REQUIRED |
APPLICABLE TO | Duty Management Tier and General Management Tier |
TIMEFRAME | Within 1 month of taking a management position. |
RESPONSIBLE OFFICER | Board of Directors |
TRAINING LINK | |
COMPLETION DATE & RENEWAL DATE | 2 Yearly |
EVIDENCE / VERIFICATION |
AUDITING & DOCUMENT CONTROL TRAINING
STATUS | |
COMPLIANCE | NOT YET REQUIRED |
APPLICABLE TO | Senior Management Tier |
TIMEFRAME | Withi 3 months of Managerial Role |
RESPONSIBLE OFFICER | Board of Directors |
TRAINING LINK | |
COMPLETION DATE & RENEWAL DATE | 2 Yearly |
EVIDENCE / VERIFICATION |
GOOD MANUFACTURING PRACTICE
STATUS | |
COMPLIANCE | NOT YET REQUIRED |
APPLICABLE TO | All staff involved in food production supervision. |
TIMEFRAME | Within 3 months of starting food supervision role. |
RESPONSIBLE OFFICER | Duty Manager |
TRAINING LINK | |
COMPLETION DATE & RENEWAL DATE | Every 2 years |
EVIDENCE / VERIFICATION |
ADDITIONAL TRAINING DOCUMENTS & CPD
STATUS | |
TRAINING / CREDENTIALS | Please state additional training / qualificatins / CPD Activity |
APPLICABLE TO | Each staff member for portfolio development |
TIMEFRAME | Staff are encouraged to partake in continuous professional development at regular intervals |
RESPONSIBLE OFFICER | Board of Directors |
TRAINING LINK | |
COMPLETION DATE & RENEWAL DATE | Ongoing |
EVIDENCE / VERIFICATION |
NOTES / FEEDBACK /
Notes | Supervisor | Date / Due Date if applicable | Completed YES / No |
ANNUAL APPRAISAL(S)
Date | Notes | Supervisor | Completed YES / No | |
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